Complete the forms below to provide the content needed to publicize your sponsorship.

If you have any questions, please email us at contact@aaplonline.com.

Your sponsorship level is referenced in your agreement, sponsorship welcome email, and deadline reminder emails. If you added benefits beyond what is included in your sponsorship level’s standard package, any additional items needed will be included in your deadline reminder emails.

Please note, the forms on this page can occasionally be slow to load due to page/server traffic volume. Please refresh the page or use the link in each item to go directly to that form’s native platform.

Deadlines & Specs
A/V Orders – 2025 Form TBA

All booths come with power. Sponsors must provide their own extension cords (or order A/V).

Alliance Portal – 2025 TBA

Alliance Exposition is our approved show vendor for shipping, booth furniture, etc. Sponsor contacts will receive a welcome email from Alliance when the 2025 portal is launched.

Alliance Quick Facts – 2025 TBA

Complete ASAP

Needed from: All Sponsors, ASAP

Specifications:

  • File type of .png (transparent background) or .eps; .eps must be converted to outlines
  • Colors should be CMYK for print materials
  • Line art at least 600 dpi, photos at least 300 dpi
  • Image size should be large enough for high-resolution signage printing, typically at least 500 px wide.

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AAPL’s 16th Annual Conference will be located on the Promenade Level of the Caesars Palace Conference Center: Roman Ballroom (Exhibitor Hall), Florentine Ballroom (Main Stage), and Pompeian Ballrooms (Breakouts).

Please review the map’s Sponsor Key to ensure you request a booth available to your sponsorship level. Booth requests are processed in the order received. 

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Complete this form to publicize your speaker on our conference webpage, social media, the AAPL event app, etc.

For panelists, we also use your form’s Short Bio and Your Expertise selections to ideate session topics and offer panel options in your wheelhouse. We can only offer panel options after we have your 2025 Speaker Worksheet.

If you’d like us to use a previous year’s Worksheet, please email contact contact@aaplonline.com. If you need to change speakers after submitting, please email contact@aaplonline.com alerting us to the switch and complete a new Speaker Worksheet.

  • Title: 1 Main Stage Speaker and 1 Panel Speaker; please complete form twice or inform us if the same speaker will be in both spots.
  • Platinum: 1 Breakout Speaker
  • Gold: 1 Panel Speaker
  • Silver: 1 Panel Speaker

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Please only complete this form if you do not have a current active AAPL membership (you will be notified via your Welcome and deadline reminder emails).

AAPL membership is included in all sponsorship packages. If you already have an active membership, AAPL staff will update you for another year. Non-members will need to assign a “primary member” via the form below. This member will receive account-related communication and information about how to register additional member seats if/as applicable to your package.

Your AAPL members do not need to be the same as your conference attendees unless your attendee(s) plan to take an AAPL member certification course at the conference.

Find out more about membership benefits here, which include a profile in the member directory, use of our member emblem, eligibility for certifications, and additional publicity options.

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Complete by Wednesday, September 10 2025

Complete this form to tell us what you will be talking about during your Main Stage or Breakout session. We will use the form to publicize your session title and synopsis on the conference page, app, program, and other agenda items.

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Needed From:

  • Title: 2 page spread, 10.75″ wide x 8.25″ tall + .25″ bleed on all sides, minimum .25″ margin and .5″ center gutter.
  • Platinum: Full Page, 5.375″ wide x 8.25″ tall + .25″ bleed on all sides, minimum .25″ margin
  • Gold: Half Page, 4.5″ wide x 3.75″ tall
  • Visual guide here.

Specifications:

  • .PNG, .JPEG, or PDF files at press-ready settings
    (PDF/X-1a2001)
  • Do not include trim marks or registration marks
  • Line art should be at least 600 dpi; graphics at least 300 dpi
  • Colors must be CMYK

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Sponsors are responsible for making their own hotel reservations and travel arrangements. Our room block WILL sell out; in past years as early as August/September. Please book your hotel early. If you prefer to book outside our block you may do so here.

ALERT: We will never call you directly to book your hotel or travel. Any calls you receive where the caller presents themselves as AAPL staff or a representative of AAPL are likely scams. 

Book online here.

Complete by Thursday, October 16 2025

Your total conference registration should include all employees who will need access to the conference space, including your speaker(s) and any booth staff.

You do not need to add all your attendees at once and may return to this form to add new attendees as needed. Please only submit your new attendees; we will have the ones you submitted previously. If you need to replace one attendee with another, please submit the request to contact@aaplonline.com.

If you would like to purchase additional tickets beyond what’s included in your package, please register them at aaplonline.com/conference. To receive the sponsor rate of $699 per ticket, under AAPL Membership Status, select the “Current Member – Will Renew Separately.”

  • Title: 12 Attendees – please complete this form twice
  • Platinum: 8 – please complete this form twice
  • Gold: 5
  • Silver: 3
  • Exhibitor & Reception: 2
  • Add-On Only: 0

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Bag inserts are also available as an add-on to sponsorship for an additional $2000; please contact us to add this to your sponsorship. The inserts are added to the bags given to attendees during conference check-in. Inserts may be a collateral item (brochure, flier, magazine, etc. smaller than 12″ by 12″) or small swag item.

500 inserts should be shipped separately from your booth and timed to arrive no later than Friday, November 7. This ensures we are able to get your item into the attendee bags the morning of Sunday, Nov. 10. Your booth items will not be delivered to the conference space until the afternoon, so if you ship the bag inserts with your booth we will be unable them to the bags.

The below shipping address is for bag inserts ONLY (your booth items should not be shipped c/o Linda Hyde).

Please time the shipment to arrive ON or AFTER Nov. 4 to guarantee delivery, and forward the tracking information to contact@aaplonline.com to ensure we can pull the items from the Caesars Package Center.

AAPL’s 16th Annual Conference
C/O Linda Hyde
Caesars Palace Las Vegas Hotel & Casino
Roman Ballroom
3570 Las Vegas Blvd South
Las Vegas, NV 89109
_______ of ________ (ex: 1 of 10)

Please complete the worksheet below with information needed to send your E-Blast. Emails will be sent from AAPL to conference attendees who have opted in to sponsored messaging.

After we receive your content, we will work with you to schedule the email at your preference for shortly before or after the conference, and subject to our email schedule availability. Prior to sending, you will receive a test email for approval with up to two rounds of tweaks.

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Other Important Sponsorship Information

We are moving to a new AAPL Annual Conference App to improve technology and increase accessibility for all our conference attendees. Please stay tuned for more information about the app rollout.

Your attendees will be able to contact other attendees via the app beginning late October. Otherwise, attendee names and contact information are not provided.

For fees and dates, please contact Alliance or Caesars Palace directly. Shipments addressed correctly will be brought to the exhibit hall for setup. Please stay tuned for Exhibitor Quick Facts and the Show Vendor Exhibitor Portal for additional shipping information and to pre-order your shipping to and from the conference.

Shipping TO the Conference

Alliance Warehouse TBA

Caesars Palace Package Center: (702) 731-7270
(no sooner than 3 business days prior to your arrival)
AAPL’s 16th Annual Conference
Caesars Palace Package Center[Guest Name – Arrival Date] 3570 Las Vegas Blvd South
Las Vegas, NV 89109[Guest Mobile Contact Number] Booth Number: [booth number] No. __ of __ Pcs. [ex: 1 of 10]

Shipping FROM the Conference

If you are shipping through Caesars FedEx or another carrier you will either need to take it to the carrier or arrange for them to pick it up from your booth space in the exhibit hall.

For shipments scheduled via Alliance, you may use the Alliance shipping labels provided on site at the conference and leave your items at your booth.

You are welcome to create your own custom images promoting your conference sponsorship, but please note, any use of our trademarked logo is prohibited unless approved by AAPL staff in writing and prior to its public use.

We’ve also created a few “starter” graphics for sharing on social media. Use/customization of these ready-made images does not require AAPL approval prior to publication. Feel free to add your logo and post away!

Download all images in one .zip file here.

Move-In:  Monday, Nov. 10 1:00p.m. – 5:00p.m.

Exhibit Hours: Tuesday, Nov. 11  7:30a.m. – 7:00p.m.

Move-Out: Tuesday. Nov. 11 7:00p.m. – 9:00p.m. and/or Wednesday, Nov. 12 8:00a.m. – 10:00a.m.

Outbound Shipping Agreement and Re-Route Deadline: Wednesday, Nov. 12 10:00a.m

You may see the full conference schedule online on our conference site or in the official AAPL Conference App after access is granted starting late October (you must be a registered attendee for access).

90% of #AAPLannual attendees will use the AAPL Annual Conference app. It is attendees’ primary conference guide pre-, during-, and post-conference, with 2024 users spending a combined 790+ active hours in the app and generating more than 30,000 app profile views.

In 2025, we are moving to a new AAPL Annual Conference App to improve technology and increase accessibility for all our conference attendees. Please stay tuned for more information about app rollout and features.

Title, Platinum, Gold, and Silver sponsorship packages include ad placements in the 2026 quarterly issues of Private Lender magazine. Private Lender magazine ads are a not the same size as Annual Conference Program ads; magazine deadline reminders and specs will be sent separately from your conference sponsorship reminders.